Four Dimension Vision
One popular approach to time management involves the basic exercises of focusing, planning, acting, and teaming. Effective time management calls for creating a vision of the future, thus focusing attention on what is important. Planning is achieved by setting goals and formulating priorities. We act on our plan by ensuring that every effort is steered towards achieving something tangible and bringing us closer to attaining our goals. We bring others into the process through teaming and uniting efforts towards our common goal.
Effective teamwork calls for creating a shared purpose or mission and developing shared goals and shared responsibilities. The Four Dimensions of Vision allows the envisioner to maintain control over how the vision is enacted.
In his book entitled Time Power, Charles Hobbs defines time management as "the act of controlling events." His "4-Dimensional Time Management System" is incorporated into the now famous Day-Timers' program.
- FOCUSING. Effective time management calls for creating a vision of the future, beginning with an examination of all your roles and responsibilities at home, at work, and in the community. This helps you to focus on what is important, and to maintain balance in your life.
- PLANNING. Next, you need to formulate goals for what you want your future to be, both personally and professionally. Fewer than 5 percent of the population ever commit their life goals to writing. Failure to integrate personal and professional goals constitutes one of the major reasons people do not achieve their goals Also standing in the way of goal achievement are fear of success, fear of failure, procrastination, lack of clearly defined purpose, conflicting priorities, and lack of personal organization.
- ACTING. Keep track of your activities, but prioritize to optimize use of your time. Prioritize a daily "To do" list by asking yourself the following questions: Of all activities, which will lead to achievement of a high-priority goal? What projects or activities will produce the highest return on my investment of time? What will happen if I don't do this activity today? Whom will it affect? Will anyone suffer? If I had one thing that must be accomplished today, what would it be? What activity that must be done to achieve one high-priority goal will also lead to the achievement of another high-priority goal?
- TEAMING. Most organizations are looking for team players, not loners and mavericks. Research confirms that people are more productive working together than working alone. Although you are ultimately responsible for what you accomplish, in many cases it takes teamwork, getting commitment from others, and integrating your vision, goals and actions with theirs to get the job done.
Teams are united by a common goal. Members, however, typically go through four basic stages in pursuit of their goals: forming, storming, norming, and performing. Effective teamwork calls for creating a shared vision which gives them purpose that helps them meet mission which helps them seek shared goals and shared responsibilities.